Lori Kaufman October 26th, OneNote is a great program for taking, storing, and syncing notes, but how do you protect private information you store in those notebooks? No worries—you can keep them safe with a password. You cannot password protect entire notebooks in OneNote, only sections in notebooks. However, if you protect every section in a notebook, the entire notebook is essentially protected.
Set password protection options Why use passwords in OneNote? The most common scenarios for using passwords to help control access to the information in your notebooks include the following: In this age of rising identity theft, leaving this type of information unprotected is risky business.
OneNote encrypts protected sections to help keep your personal information secure. Depending on how you want to share such information with others, you can assign different passwords to different sections. It helps secure sections of your notebook even if your notebook file is copied to another computer or a file server, or if your laptop or Tablet PC is lost or stolen.
Apply or remove password protection Apply a password to a section To help prevent unauthorized access to your notes, you can apply a password to specific sections of your notebook.
Click the tab of the section you want the password to apply to. In the Password Protection task pane, click Set Password. In the Password Protection dialog box, type the password you want in the Enter password box.
Confirm the password by typing it in the Confirm password box, and then click OK. When you work in a password-protected section in your notebook, it remains unlocked for a period of time that you can specify.
To increase security, you can set the option to lock protected sections as soon as you navigate away from them or when you close OneNote.
When a protected section is locked, the correct password is required to view and edit the section. You can easily change or remove the password for sections in your notebook. Use strong passwords that combine uppercase and lowercase letters, numbers, and symbols.
Weak passwords don't mix these elements. Passwords should be 8 or more characters in length.
A pass phrase that uses 14 or more characters is better. It is critical that you remember your password. If you forget your password, Microsoft cannot retrieve it. Store the passwords that you write down in a secure place away from the information that they help protect. Access to sections with passwords is restricted after a period of inactivity that you can specify, or after you exit OneNote.
Password-protected sections are not included in notebook searches. To include a protected section in a notebook search, you must unlock the section before you begin to search your notes. Note flags used on the pages within a protected section are not included in the note flag summary unless the sections are first unlocked.
Password-protected sections cannot be accessed by others during a live sharing session, even if the section is unlocked during the session. To include a protected section in a live sharing session, you must first remove the section's password protection and then start or join the live sharing session.
Audio and video recordings are stored as separate files in your notebook and you cannot apply passwords to them. Top of Page Change the password for a section If a password for any section in your notebook has been compromised, or if you want to modify all of your passwords periodically for extra security, you can easily change the existing password for any section in your notebook.
Click the tab of the section whose password you want to change. In the Password Protection task pane, click Change Password. If this option is unavailable, no password is currently applied to the selected section.
In the Change Password dialog box, type the current password in the Old Password box. Type the new password that you want in the Enter New Password box. Confirm the password by typing it in the Confirm Password box, and then click OK.
Remove the password from a section Click the tab of the section whose password you want to remove.
In the Password Protection task pane, click Remove Password.OneNote: Temporary and random lockouts from editing sections and pages Each location I have full control to edit, modify, delete, etc. I can create the notebooks just fine, whether it be a shared or private vetconnexx.coms: 4.
Jun 13, · Use OneNote Online (formerly OneNote Web App) to take notes online in a OneNote notebook that you can add to from anywhere and easily share with others.
All Office customers can view and lightly edit Office files using Office Online. May 13, · OneNote Web App now supports viewing and editing of password-protected sections By the OneNote team, on May 13, This post was written by Andru Roysden, a Program Manager on the Office Web Apps team.
Nov 14, · There is no way to lock only a page. OneNote gets it permissions from the folder that holds the section files. If you have a set of pages that should not be changed, you can move them to a section in a read only folder.
Lock Class Notebook pages in OneNote for Windows 10, OneNote Online, OneNote for iPad Open OneNote and navigate to the Class Notebook you need to edit. Select Class Notebook > Review Student Work.
Lock teacher mark up comments from deletion When I give formative feedback onto a students workbook page, I don't want that to be deleted. If the student wants to edit the page after I have marked it then they should create a copy of that page so my feedback stays as evidence of assessment and progression of learning.